Resources

Oversees the preschool, its activities, board meetings, general membership meetings. The president makes the preschool calendar, which includes the first and last days of school, holidays, parties, meetings, cleaning bees, preschool events, etc. This person also handles licensing and other issues that arise.

Assists the president in various ways. As well as manages membership, handles communication regarding fulfilling the items outlined in the school participation agreement. Which include but are not limited to;  job performance, promptness, tuition and fee payment. Tracks  communication with membership regarding infractions, in order to enforce the schools 3 strike policy and, and determine how much of the deposit a  member is entitled to at the end of the school year.

Keeps notes of all parent and board meetings. This person keeps record of parent attendance at meetings, cleaning bees, keeps classroom mailboxes updated, and review & respond to the preschool's phone correspondence during the school year & the physical phone during the summer.

Responsible for enrolling students, distributing and processing enrollment paperwork, updating immunization information, keeping class lists and parent contact information, and putting on the Open House.

The depositing treasurer tracks and deposits all incoming money for the preschool, including tuition payments, fundraising money, registration fees, etc. This person works with the school accountant to pay all taxes, both quarterly and annually.

The paying treasurer tracks all monies going into or going out of the preschool. Duties include writing the teacher’s paycheck and reimbursement checks, writing and implementing a yearly budget.

Plans and organizes all fundraisers and make sure that each child meets the fundraising requirement.

Make sure the classroom and its equipment are clean and in good working condition. Duties include organizing the monthly cleaning bees, school support events, monitor the cleaning supplies, attend monthly tenant meetings, sharing information between Ypsilanti Community Schools (YCS) and YCP’s board and staff, and work collaboratively with other tenants of the Chapelle Business Center to ensure a safe, functional, and supportive environment.

Responsible for planning the seasonal in-class parties (see calendar for dates).  Consult with teacher for specifics ahead of time. Notify parents of party date, and what they need to bring, including healthy snacks that are appropriate for the party theme.

Responsible for making the schedule for the parent  assist days in the classroom. Solicit scheduling preferences from the parents ahead of time. Do your best to meet those preferences, as well as scheduling the parent to assist on (or near) their child’s birthday.   Distribute the schedule to all parents, teacher, bulletin board person.

Plans a minimum of three field trips for the class,  parents, and siblings. This includes coordinating a date with the teacher and the facility, preparing, distributing, and collecting  permissions slips and money. The parent(s) of each child meet at the facility, not at the school, at the appointed time on the day of the  trip.

Get in touch with the Fundraising Chairs, and work with them to  promote the silent auction.  Consider using flyers, social media, and donated radio announcements. Work with membership chairs to promote the Open House.

Creates, maintains, and changes the bulletin board  display outside the classroom in the hallway. Items to include:  preschool calendar of events, assist day schedules, seasonal items, etc.  This person also changes out the boarders of the classroom bulletin boards seasonally. This person also makes manipulatives for the classroom as requested by the teacher. Included are play-dough, felt pieces for story-telling, simple game pieces, cutting out shapes, etc.

Coordinates the monthly cleaning bees (classroom cleaning) with the Maintenance/YCS Liaison. They send reminders to families before their cleaning bee date and attend all cleaning bees to coordinate the cleaning and assist if there are not enough families  present.

Takes the preschool’s soiled items (towels, paint smocks, wash clothes, etc) home, washes them, folds them, returns them, and puts them away in the classroom. The dress-up clothes need to be laundered once a semester (usually around Christmas and end of year in May).

Solicits submissions from the teacher and parents for the  newsletter that comes out monthly. Community events, student birthdays, or other items of interest can be included. The newsletter editor types  articles, puts it into newsletter format, then distributes it to  parents (hard copy or by email). One copy can also go on the hallway bulletin board.

Responsible for transforming the classroom’s pretend  play area on a monthly basis, or as requested by the teacher. This person may need to collect needed items (can solicit from other  parents). This person will set up and maintain the area, so it is  organized and able to be used effectively by the children. Themes include grocery store, doctors office, post office, house.

Buys items that are needed for classroom use (paper towels, cleaning supplies, etc) and is reimbursed by the treasurer.  Every week this person should check the classroom shopping list and cabinets to see what items are needed.

Once a week, the recycle coordinator will take the classroom’s recycling bin home with you. Put it out with your regular garbage and  recycling, then bring back the empty bin on your next class day.

Organizes and facilitates picture day in the fall for both classes. This person contacts the company and gives parents all necessary information for ordering/purchasing photos. They are present for both picture days to facilitate the process and coordinate with the  photographer.

Changes out the sensory table in the classroom. This should be done every 4-6 weeks. They communicate and schedule with the  teacher each time the table is updated. Supplies are located at the school and additional or different sensory items can be purchased in  coordination with the teacher and board.

Organize the two full school social functions, the fall VIP Party and the Ice Cream Social. The VIP Party is a chance for the students to invite a Very Important Person (grandparent,  sibling, etc) to a preschool event. Social chairs should post signs explaining the event ahead of time, provide invitations for the students to give to their VIP, coordinate RSVPs, create a sign-up sheet where parents can list what they will be bringing. Plan an activity for the  student and the VIP to do together (craft or other activity). The Ice Cream Social is for all current and incoming preschool families. Duties include deciding on location, making a sign-up for food, ice cream, drinks, paper products, clean-up and set-up.

The social media coordinator is responsible for maintaining and  updating YCP’s online presence through a variety of social media  platforms where YCP is represented. In  addition to ensuring YCP’s profile information is accurate on these  sites, the Social Media Coordinator is also responsible for posting  social and fundraising events online, through social media outlets.

Updates and maintains the school’s website (ypsicoop.org). Updates will include school calendar, photos, and other announcements.